FAQs
Exhibition stand questions, answered.
Timing, design and approvals, the build, the show itself, and our pavilions and events: answers from the team that designs, builds, and runs every one.
A question that isn’t here? Email info@clicsexpo.com.
Planning and lead times
What to have ready, and when.
How far ahead should we start?
There is no set lead time. It depends on the show, the size and type of the stand, and how much of the work you hand to us, so we set the timeline once we have looked at your project.
Send your brief as soon as you know the show and your space. The organiser’s deadlines for stand plans and services fall before the build, and an early start leaves room for the design, its approval, and the build. You get a free design and a tailored proposal within 24 hours, for a complete and qualified brief.
What do you need from us to start?
The show, its dates, and your space: the size of your plot and which of its sides are open. Add the organiser’s floor plan and your own stand design if you have them. The easiest start is Plan your stand, which sends it all as one brief.
What happens after we send our brief?
Six steps take it from your brief to the show, with the same team at every one.
- TodayYou send your brief
- Within 24 hoursA free design and a tailored proposal
- Concept roundChanges to the concept
- ApprovalContract and organiser sign-off
- ProductionBuilt for your show
- On siteBuilt, run, and taken down
What should we plan for with each stand type?
Every stand needs time for three things: the design and its approval, the organiser’s approval of the stand plans by its deadline, and artwork supplied in time for print. Each type adds its own.
Custom · Drawing Custom stand
Made for your plot and your brand.
Plan forThe design approved and the contract signed before fabrication starts.
Modular · Drawing Modular stand
An aluminium or steel system with custom graphics, built for that show.
Plan forArtwork in time for print: the graphics carry your brand.
Double-decker · Drawing Double-decker stand
A second storey on the same plot.
Plan forA structural sign-off, the organiser’s height limit, and plans due earlier than for a single-storey stand.
What does a stand cost?
Every stand is quoted on its own scope. That covers its size and type, the finishes, and how much we handle for you, from organiser approvals and freight to staff at the show. The proposal sets it out in full.
Design and approvals
From the first concept to the organiser’s sign-off.
What does the free design include?
A 3D concept of your stand for your space, with walls, rooms, and counters in place, and changes agreed with you to get it ready to approve. You get it with a tailored proposal within 24 hours, for a complete and qualified brief.
We already have a design. Can you build it?
Yes, and most of our clients bring one. Our designers make it ready to build and ready for the organiser’s approval. If you need a concept, we create it with you: 3D visuals, space planning, and branding.
Do you handle the organiser’s approvals and deadlines?
Yes, if you hand them to us. We deal with the organiser and the venue: material admission, compliance and safety submissions, architectural design submissions, rigging, and power and water bookings.
The deadlines for each are in the organiser’s exhibitor manual, and we track them for our clients. Every show on our Show calendar says what its deadlines cover.
Build and logistics
How the stand is made, shipped, installed, and taken down.
Where do you build?
Across Europe, the Middle East, Türkiye, and Africa, and at shows worldwide wherever our clients exhibit. We fabricate locally wherever we can, in facilities we own or partly own, or with partners on exclusive, priority terms who work under our name and responsibility. When timelines allow, stands are made in our main workshop and shipped.
Where are the stands made?
In our main workshop, facilities we own or partly own, and partners on exclusive, priority terms, under our name. We make stands locally wherever we can; when timelines allow, they are made in our main workshop and shipped.
Who handles freight, installation, and dismantling?
Freight and customs run through vetted partners we manage. Our own crew installs every stand and takes it down after the show: organisers require the builder to clear the stand, so dismantling is part of every build.
On site and working with us
The show days, and how we work with you.
What do you do during the show?
Our team stays on site throughout the show: technical support, repairs, cleaning, and client liaison, with stand staff and hostesses, catering, and photo and video coverage when you want them. If something changes during the show, we deal with it.
Can we hand over only part of the work?
Yes. Take all of it or any part: the build only, with your own design; dealing with the organiser yourself; your own suppliers for AV, catering, or print; or help with a project already under way. The scope is agreed for each project and can change as it moves.
We exhibit at several shows a year. Can one team handle all of them?
Yes. One agreement can cover the year: the concept is designed once and adapted to each show, and the same team delivers every one, for stands, pavilions, and events alike.
Can you help with the strategy behind the stand?
Yes, when you need it. Clics Expo is a Clics Solutions company, and Clics Solutions works on strategy, products, and brands. When your stand is part of a wider plan, your goals for the show are set with them before the design starts.
Do you work with agencies?
Yes. We work with event and marketing agencies on stands and events for their clients, from the design through the build to the show itself.
Pavilions and events
The two other things we build.
Do you build national pavilions, and do you bid for tenders?
Yes. We design, build, and run national pavilions for trade and investment promotion bodies, export agencies, and chambers: the layout, the shared areas and exhibitor stands, exhibitor coordination, and hosting and daily operations during the show.
Public bodies buy pavilions through a tender, a framework, or an appointed organiser, and we work with all three, on terms for public procurement.
Do you also run events?
Yes, with the same team that builds our stands: business events (conferences, forums, summits, and stage programmes at shows), launches and activations, and official and cultural events such as national days, ceremonies, receptions, and galas. You get a free design and a tailored proposal within 24 hours of a complete and qualified brief.
Still asking?
A question we haven’t answered? Send it with your brief.
Tell us the show, the dates, and your space, and add your question. A free design and a tailored proposal within 24 hours, for a complete and qualified brief.